Accounts Payable Specialist

AEVEX Aerospace
Tampa, FL
Added: April 26, 2024
Job Overview

The AP Specialist will have a daily, ongoing impact on financial transactions, keeping us on track, on time, and on good terms with our valued vendors by processing, tracking, and recording payables in an accurate, efficient, and timely manner.

Essential Functions

  • Process vendor invoices timely and accurately
  • Support weekly AP check run
  • Research and resolve invoice discrepancies, research open PO's and invoices
  • Foster relationships with vendor and suppliers through timely payments
  • Reconcile vendor accounts and monthly vendor statements
  • Work closely with the procurement team to maintain and update vendor files
  • Monitor accounts to ensure payments are up to date
  • Support month-end close efforts with job costing, reconciliations, AP aging, and journal entries as


  • Make recommendations to improve the quality of AP protocols and procedures
  • Supporting ad-hoc accounting projects and analysis as required
  • Exercise integrity and confidentiality in financial reporting
  • Perform other duties as assigned.

Standard Essential Functions

  • Regular and reliable attendance on a full time basis [or in accordance with posted schedule].
  • Responsible for exhibiting professional behavior with both internal and external business

associates that reflects positively on the company and is consistent with the company's policies

and practices.

  • Embodies AEVEX's cultural values and aligns daily actions with department goals and company


Qualifications And Competencies

  • Working knowledge of Deltek, Unanet, Infor or other ERP systems
  • Ability to prioritize multiple tasks and work in a deadline-oriented environment
  • Must be detail oriented with excellent analytical and problem-solving skills
  • Excellent written and verbal communication skills
  • Ability to work individually and with other team members with minimum supervision
  • Strong understanding of three way AP matching
  • Microsoft Office (Excel, Word, Outlook) experience required


  • Associate's degree in accounting or related field preferred


  • 3+ years general accounting and 1-3 years of accounts payable experience
  • Prior experience with government contracting preferred but not required
  • Manufacturing industry experience required
  • Prior experience with ERP systems required. Infor experience preferred

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties the employee is:

Constantly required to sit, and to reach to use computers and other office equipment

Security Clearance

  • Ability to obtain/maintain a Secret DoD clearance, U.S. Citizenship required.


AEVEX Aerospace is an Equal Opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religious creed, color, sex (including pregnancy, breast feeding and related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship status, military and veteran status, marital status, age, protected medical condition, genetic information, physical disability, mental disability, or any other protected status in accordance with all applicable federal, state and local laws

Applicants who are offered employment from AEVEX Aerospace, LLC ("AEVEX") will be subject to a background check by a third party. Prior to the background check being conducted, the applicant will be required to complete disclosure and authorization forms authorizing AEVEX to conduct a background check. The authorization is made in electronic form and will only be shared with individuals who have a business need to review the information to make employment decisions. During the background process, applicants will verify personal information such as the below. An applicant who provides incomplete information will be disqualified from employment at AEVEX.

  • Criminal Convictions (misdemeanor and felony).
  • Prior Employment History
  • Educational History

AEVEX reserves the right to disqualify a candidate based on the results of the background investigation.